Stop reviewing
field reports
manually.
Hierarchia validates every inspection report against your quality criteria in under 60 seconds. Your managers see AI scores, summaries, and risk flags — without reading a single page.
Your managers are doing work the AI should handle.
Inspection and audit teams run on recurring document submissions. The review process that surrounds them is slow, inconsistent, and invisible to leadership.
Hours lost to manual reading
Managers spend 6–10 hours a week reading inspection reports just to check if required sections are present.
No consistent review standard
Different managers flag different issues. Quality judgement depends on who's reviewing, not what's in the document.
Submissions arrive by WhatsApp and email
Field staff send reports wherever is convenient. Nothing is centralized, tracked, or timestamped reliably.
Missed deadlines go unnoticed
Late or missing reports are discovered by accident — often after a client complaint or compliance check.
No visibility into team performance
Producing a report on how many submissions passed, failed, or arrived late requires building a spreadsheet from scratch.
No audit trail when things go wrong
When a submission dispute arises, there is no clear record of who submitted what, when, and what was reviewed.
A manager reviewing reports for 8 hours a week at £35/hr costs £1,120/month in senior time.
Multiply by the number of managers in your business. That is the true cost of manual document review.
Set it up once. The AI handles the rest.
The entire workflow — from task assignment to AI-validated result — in five steps.
Define your quality standards
Your manager writes validation rules in plain English — 'Check if the report includes a site summary, identified hazards, and a corrective action plan.' Rules are configurable with a pass threshold and weight.
Create and assign tasks
Managers create tasks with clear instructions, a due date, and a late submission policy. One click assigns to the full team or individual members.
Field team submits their report
Members see their task list and upload their completed document — PDF, Word, image, or scanned form. Status updates in real time: queued → parsing → validating.
AI validates in under 60 seconds
Every document is automatically parsed and evaluated against your rules. Score, executive summary, per-rule results, and risk flags are generated instantly.
Managers act on what matters
The dashboard shows pass rates, average scores, and deadline adherence. Managers open flagged submissions — not all of them. Smart AI answers ad-hoc questions about team performance.
See exactly how it works
Three views. One system. Click each tab to see the full workflow — from manager dashboard to AI validation to member task list.
Meridian Operations — demo environment · All data is fictional
One system. Zero missing pieces.
Hierarchia replaces email, WhatsApp, spreadsheets, and shared drives — with a single purpose-built platform your team actually uses.
AI Document Validation
Every submission automatically parsed and evaluated against your rules in under 60 seconds. PDF, Word, Excel, images, scanned forms — all supported.
Configurable Rule Engine
Write validation rules in plain English. Set pass thresholds and weights per rule. Different tasks use different rule sets — no technical setup required.
Task & Deadline Management
Create tasks with instructions, deadlines, and late submission policies. Missed deadlines are automatically enforced — no manual chasing.
Smart AI Assistant
Managers ask questions about submissions, scores, and trends in plain English. Instant answers from live data — no report-building required.
Analytics Dashboard
Pass rates, average scores, daily trends, per-team and per-member breakdowns — always live. No spreadsheet to maintain.
Built-In Team Messaging
Direct messages and group conversations with real-time delivery, file attachments, and reactions. No Slack, no WhatsApp — everything stays in one system.
Announcements
Post team-wide or org-wide announcements with priority levels and optional expiry. Staff see them on login — no separate email blast needed.
Materials Library
Upload reference guides, templates, and standard operating procedures. Your team accesses them in the platform. AI retrieves them when relevant.
Multi-Format File Support
PDF, DOCX, PPTX, XLSX, PNG, JPEG, scanned documents — up to 25 MB. Vision OCR for scanned forms and site photos.
Full Audit Trail
Every action recorded with actor, timestamp, IP address, and affected entity. Append-only. Show any auditor exactly what happened and when.
Built for teams that review recurring documents.
If your managers review documents from a team on a recurring basis, Hierarchia solves your problem.
Inspection & Audit Firms
Tier 1 — Recommended starting point
Field staff submit inspection reports, safety checklists, and compliance evidence. AI validates every document against your quality criteria before the manager opens it.
- Site inspection reports checked for completeness in 60 seconds
- Hazard identification and corrective action verified automatically
- Late submissions flagged and tracked by exception
- Full audit trail for HSQE compliance evidence
Agency & Operations Teams
Tier 1 — High conversion potential
Account teams submit weekly updates, deliverables, and internal reports. Managers stop reading everything and see only the submissions that need attention.
- Deliverable quality checked before manager review
- Weekly report completeness validated automatically
- Team performance trends visible on one dashboard
- Messaging and file sharing in the same system
Training & Assessment Providers
Tier 2 — Clear AI value
Learners submit assignments, evidence portfolios, and assessments. AI pre-grades against assessment criteria so trainers focus only on borderline cases.
- Assessment criteria mapped to AI validation rules
- Learners get instant feedback on submission quality
- Trainer workload reduced by 60–80% on first-pass review
- Configurable pass thresholds per assignment
Hierarchia is not the right fit if you need:
Being honest about fit saves both sides time. If you are unsure, book a 30-minute call and we will tell you directly.
Your data. Your instance.
Enterprise-grade security without the enterprise complexity. Built for businesses that need accountability without the bureaucracy.
Three-layer security
Edge authentication, server-side validation, and Postgres Row-Level Security — enforced at the database, not just the UI.
Dedicated instance
Your data is not in a shared multi-tenant platform. Each client has their own database instance on infrastructure they control.
No public sign-up
Every user is admin-provisioned with an assigned role. Nobody accesses your system without an explicit invitation.
Append-only audit log
Every action is recorded with actor, timestamp, IP address, and affected entity. Nothing can be deleted or edited.
Private file storage
All files stored on Cloudflare R2 with private access — served through an authenticated proxy. No guessable public URLs.
Full security headers
HSTS (2-year), Content Security Policy, X-Frame-Options DENY, Referrer-Policy, and Permissions-Policy — all enforced.
Document content is sent to the AI model for validation analysis and the result returned. It is not stored by the AI provider and not used for model training. Model API keys are environment-variable configurable — clients can switch providers without code changes.
Transparent pricing. No surprises.
A custom setup fee covers the full implementation. Monthly retainer keeps everything running and evolving.
Custom Setup Fee
Priced based on team size, number of distinct submission workflows, and document complexity. Quoted after a 30-minute discovery call.
- Discovery call — we understand your workflow and document types
- Validation rules written for your specific report types
- Team imported and roles assigned
- Task templates configured for your recurring submission schedule
- Full demo walkthrough with your own documents
- 30-day post-launch support window
Monthly Retainer
Scales with team size and AI usage volume. Includes everything needed to keep the platform running and adapting to your process.
- Hosting and infrastructure management
- Database backups and uptime monitoring
- Rule adjustments as your process evolves
- New user provisioning
- Priority support response
- Usage reporting and analytics
A team with 2 managers each spending 6 hours/week on document review saves ~48 manager-hours per month at £35/hr — that is £1,680/month in recovered senior time, before accounting for improved consistency and zero missed submissions.
See Hierarchia with your own documents.
We do not do product-tour demos. We use your actual report types and show you exactly how the system handles them.
Free 30-Minute Consultation
We start every conversation with discovery — understanding your workflow before recommending anything.
Book a call
We reply within one business day.