Bring structure to
field report
review.
Check reports against configured criteria and route exceptions to a manager. Processing time, accuracy, and remaining review effort depend on your documents and are measured during a pilot. People retain approval authority.
Illustrative interface with sample records. Displayed counts and scores are not customer results.
Your managers are doing work the AI should handle.
Inspection and audit teams run on recurring document submissions. The review process that surrounds them is slow, inconsistent, and invisible to leadership.
Hours lost to manual reading
Repeated completeness checks can consume review time. Measure the current workload before deciding whether automation is worthwhile.
No consistent review standard
Different managers flag different issues. Quality judgement depends on who's reviewing, not what's in the document.
Submissions arrive by WhatsApp and email
Field staff send reports wherever is convenient. Nothing is centralized, tracked, or timestamped reliably.
Missed deadlines go unnoticed
Late or missing reports are discovered by accident — often after a client complaint or compliance check.
No visibility into team performance
Producing a report on how many submissions passed, failed, or arrived late requires building a spreadsheet from scratch.
No audit trail when things go wrong
When a submission dispute arises, there is no clear record of who submitted what, when, and what was reviewed.
A manager reviewing reports for 8 hours a week at £35/hr costs £1,120/month in senior time.
Multiply by the number of managers in your business. That is the true cost of manual document review.
Make the criteria explicit. Keep reviewers in control.
The entire workflow — from task assignment to AI-validated result — in five steps.
Define your quality standards
Your manager writes validation rules in plain English — 'Check if the report includes a site summary, identified hazards, and a corrective action plan.' Rules are configurable with a pass threshold and weight.
Create and assign tasks
Managers create tasks with clear instructions, a due date, and a late submission policy. One click assigns to the full team or individual members.
Field team submits their report
Members see their task list and upload their completed document — PDF, Word, image, or scanned form. Status updates in real time: queued → parsing → validating.
AI checks the configured criteria
Supported documents are parsed and evaluated against your rules. Scores, summaries, per-rule findings, and risk flags assist the reviewer; they can be incomplete or incorrect.
Managers act on what matters
The dashboard brings findings, source documents, and deadline status together. Managers inspect exceptions and any additional submissions required by the review policy, then make the final decision.
See exactly how it works
Explore three illustrative interface views. Records, scores, messages, and AI findings are prewritten sample data, not live model responses or customer results.
Hello, Shahzaib
Main Admin overview — every team, every submission, every action.
Hierarchia sample interface · No production data or live AI evaluation
One system. Zero missing pieces.
Hierarchia replaces email, WhatsApp, spreadsheets, and shared drives — with a single purpose-built platform your team actually uses.
AI Document Validation
Evaluate supported documents against configured rules and present findings for review. File type, length, scan quality, model, and infrastructure affect processing time and accuracy.
Configurable Rule Engine
Write validation rules in plain English. Set pass thresholds and weights per rule. Different tasks use different rule sets — no technical setup required.
Task & Deadline Management
Create tasks with instructions, deadlines, and late submission policies. Missed deadlines are automatically enforced — no manual chasing.
Smart AI Assistant
Managers ask questions about submissions, scores, and trends in plain English. Instant answers from live data — no report-building required.
Analytics Dashboard
Pass rates, average scores, daily trends, per-team and per-member breakdowns — always live. No spreadsheet to maintain.
Built-In Team Messaging
Direct messages and group conversations with real-time delivery, file attachments, and reactions. No Slack, no WhatsApp — everything stays in one system.
Announcements
Post team-wide or org-wide announcements with priority levels and optional expiry. Staff see them on login — no separate email blast needed.
Materials Library
Upload reference guides, templates, and standard operating procedures. Your team accesses them in the platform. AI retrieves them when relevant.
Multi-Format File Support
PDF, DOCX, PPTX, XLSX, PNG, JPEG, scanned documents — up to 25 MB. Vision OCR for scanned forms and site photos.
Full Audit Trail
Every action recorded with actor, timestamp, IP address, and affected entity. Append-only. Show any auditor exactly what happened and when.
Built for teams that review recurring documents.
Recurring document review may be a good fit. A scoped pilot establishes whether this workflow helps your team.
Inspection & Audit Firms
Tier 1 — Recommended starting point
Field staff submit reports and checklists. AI can flag missing sections and inconsistencies for qualified reviewers; it does not certify safety or regulatory compliance.
- Report completeness checked against an agreed checklist
- Hazard and corrective-action references flagged for qualified review
- Late submissions flagged and tracked by exception
- Submission and review history for supporting documentation
Agency & Operations Teams
Recurring delivery and review workflows
Account teams submit updates and deliverables. Managers use structured findings to prioritize review while retaining responsibility for source checks and approval.
- Deliverable quality checked before manager review
- Weekly report completeness validated automatically
- Team performance trends visible on one dashboard
- Messaging and file sharing in the same system
Training & Assessment Providers
Tier 2 — Clear AI value
Learners submit assignments and evidence portfolios. AI-assisted checks help trainers apply a rubric; assessment decisions and required reviews stay with qualified people.
- Assessment criteria mapped to AI validation rules
- Draft feedback for trainer review
- Review effort and error rates measured during a scoped pilot
- Configurable pass thresholds per assignment
Hierarchia is not the right fit if you need:
Being honest about fit saves both sides time. If you are unsure, book a 30-minute call and we will tell you directly.
Your data. Your instance.
Security requirements and operating responsibilities belong in the deployment scope. The controls below need configuration and verification, not just a product-page promise.
Access controls
Agree and test authentication, server-side authorization, and database access policies for the deployed instance. Interface restrictions alone are not a security boundary.
Dedicated instance
The deployment scope records the database, hosting accounts, access owners, and isolation requirements. Confirm the actual configuration before sending production data.
No public sign-up
Every user is admin-provisioned with an assigned role. Nobody accesses your system without an explicit invitation.
Append-only audit log
Define which events are logged, who can access them, and how retention and administrator permissions work. Do not assume the log is immutable without testing its controls.
Private file storage
Agree private object storage and authenticated file access. Validate permissions, deletion, backups, and recovery in the chosen deployment.
Deployment verification
Check security headers, access boundaries, dependencies, and operational controls on the actual deployment. This overview is not a penetration-test report or certification.
When AI analysis is enabled, document content may be sent to the configured provider. Retention and training use depend on the provider, endpoint, account settings, and contract. Not used for training does not mean not retained. Before production, record the provider and subprocessors, data sent, retention periods, file and backup storage, deletion behavior, and access owners. Provider changes require a fresh review of these terms and the integration.
Tailored to your team. Let's talk.
Pricing is custom-quoted based on your team size, workflows, and needs. Book a short meeting and we'll walk you through everything — no commitments.
Custom Setup
Priced based on your team size, number of distinct submission workflows, and document complexity. We scope everything in a 30-minute call — no obligation.
- Discovery call — we understand your workflow and document types
- Validation rules written for your specific report types
- Team imported and roles assigned
- Task templates configured for your recurring submission schedule
- Full demo walkthrough with your own documents
- 30-day post-launch support window
Monthly Retainer
Retainer pricing scales with team size and AI usage volume. Includes everything needed to keep the platform running and adapting to your process.
- Hosting and infrastructure management
- Database backups and uptime monitoring
- Rule adjustments as your process evolves
- New user provisioning
- Priority support response
- Usage reporting and analytics
Every team is different. We discuss your exact workflow, team size, and goals in a short meeting — then provide a clear, all-inclusive quote with no hidden fees and no surprises.
Questions we get before every call.
The workflow supports common document and image formats, subject to the deployed parsers, file limits, and OCR configuration. Test representative files, including poor scans and exceptions, before agreeing acceptance. Compatibility with every document is not guaranteed.
Still have questions?
Book a 30-minute callSee Hierarchia with your own documents.
We do not do product-tour demos. We use your actual report types and show you exactly how the system handles them.
Free 30-Minute Consultation
We start every conversation with discovery — understanding your workflow before recommending anything.
Book a call
We reply within one business day.